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Manage Speaker and Attendee Signup at any meeting
Say goodbye to paper sign-up sheets and manual speaker lists. Meeting Signup makes it easy for people to register online and helps you manage everything in one place.
Any organization that holds public meetings can benefit from Meeting Signup
City councils, county commissions, and other local government meetings where residents want to speak during public comment periods.
Planning boards, zoning commissions, parks and recreation boards, and other appointed groups that hold public hearings.
School board meetings where parents, teachers, and community members want to address the board on important topics.
Homeowners association and condominium board meetings where residents want to speak about neighborhood issues.
Neighborhood associations, community advisory groups, and citizen committees that want to hear from members.
Trade associations, chambers of commerce, and nonprofit boards that hold meetings with member input sessions.
Simple tools that make meeting management easier for staff and more accessible for the public
Share a simple web link so people can register to speak from their phone or computer—no app to download.
People are added to the list in the order they sign up. You can reorder them if needed.
People who sign up get an automatic email with their confirmation number and meeting details.
Get started in minutes, not hours
Enter your meeting name, date, and time. Set when online sign-ups should close.
Post the sign-up link on your website, send it in an email, or share it on social media.
View your speaker list in real-time, reorder if needed, export to PDF, and display during your meeting.
Start with a free trial, upgrade when you are ready
No. When someone clicks your sign-up link, they simply fill out a form with their name, email, and what they want to talk about. They get a confirmation number right away and an email with the details. No login required.
The free trial includes standard fields (name, email, topic). Professional and Enterprise plans allow you to customize email templates and add custom branding to match your organization.
You can easily remove them from the list with one click. If you choose, Meeting Signup can send them an automatic email letting them know they were removed.
Yes. The walk-in feature lets you add people manually. They are added to the end of the list by default, but you can move them anywhere you need.
Absolutely. We use industry-standard security practices. Your data is encrypted and stored securely. Only staff members from your organization can access your meeting details.
You can cancel anytime from your account settings. If you cancel during your free trial, you will not be charged. If you cancel a paid plan, you will have access until the end of your current billing period.
Start your free 90-day trial today. No credit card required.
Get Started FreeSet when online sign-ups should close (e.g., 30 minutes before the meeting starts) so you have time to prepare.
Export your speaker list as a PDF or spreadsheet for your records or to share with board members.
Show the current speaker list on a TV or projector in your meeting room so everyone can see who is up next.
If someone shows up at the meeting without signing up online, you can add them to the list manually.
Set up as many meetings as you need. Each one gets its own unique sign-up link.
Your data is protected and private. Only people in your organization can see and manage meeting details.